(a) Technical Committees (TC) are formed and dissolved by the ITSC Council.
(b) An ITSC TC’s term of office shall be for a three-year term, and be in tandem with ITSC’s and the Standards Council’s terms of office.
(c) The composition of the TC, Working Group(s) and any changes to it shall be subject to the approval of the ITSC Council.
On international standards work, these overseas organisations can provide technical inputs but cannot represent Singapore’s view in overseas forums.
The responsibilities of a Technical Committee (TC) are as follows:
(a) To appoint Working Groups (WGs) of technical experts from key organisations to draft, review and promote standards [International Standards (IS), Singapore Standard (SS) and Technical Reference (TR)]. In doing so TC shall take into consideration balanced representation from key organisations. TC can also appoint experts in their individual capacity into the WG.
(b) To develop and facilitate the use of standards in a specified area that is endorsed by its Standards Committee (SC) and to ensure that the standards developed by the WG are completed through consensus of the content, application and industry/market relevance and within the pre-agreed time frame.
(c) To undertake the following actions to help further standardisation within the specified area:
(i) Receive and consider requests for a standard from its parent SC which will include the SC’s evaluation and recommendations. The evaluations will be based on the information requested for in the New Work Item (NWI) form such as need, potential users and impact, stakeholder, effect on other standards and related issues such as productivity, regulation and trade.
(ii) Work with requestor to define the stakeholders for the standard and plan the resources needed to develop, review and promote the standard.
(iii) Consider adopting international standard without modifications, and where modification is necessary, provide justifications e.g. local regulatory requirements, tropical conditions, special social/religious considerations. Regional, overseas national and consortium standards may also be adopted with or without modification as the next alternative.
(iv) Endorse and submit all draft new or reviewed standards prepared by the WG to the SC for approval, within a pre-agreed time frame and project plan. As far as possible, TCs should not be involved in the drafting, review or modified adoption of standards unless approved by the SC. If the TC is involved in the drafting, review or modified adoption of standards, the TC shall ensure the accuracy, clarity, quality control and traceability of the technical content of the draft. TC may also serve as a National Mirror Committee for ISO and IEC work which includes the identical adoption of relevant international standards.
(d) To keep abreast of developments in international standardisation in their respective area of standardisation and to initiate appropriate action to safeguard and advance the interest of the local industry. Where relevant, participate in key international standardisation activities to safeguard and advance the interest of the industry in Singapore. The approval of the Standards Committee and SPRING shall be sought on its participation.
(e) To consider ad-hoc requests and inputs from users and stakeholders on the need to revise the content of the standards.
(f) Taking into consideration changes in technologies, regulations, base standards, complexities of standards, etc., to approve WG’s recommendation of the stability period of SS (stability period not more than 8 years) and TR (not more than 3 years), and monitor the progress of the review of standards. For TR, consider the usefulness of the document and future status of the TR with a view towards establishing a SS if appropriate.
(g) To assist Enterprise Singapore and ITSC Secretariat in answering enquiries on the standards under the TC’s purview.
(h) To safeguard the intellectual property rights and confidential information of Enterprise Singapore.
(i) To notify SPRING of any relevant patent rights in the standards.
(j) To refer all media matters pertaining to the standards or the standardisation programme to Enterprise Singapore. TC Chairman and Members shall not represent SPRING or the Standardisation Programme without permission from Enterprise Singapore.
(k) To avoid endorsing any specific organisations, products or services, e.g. the names and trademarks of products and services in SS/TR.
(l) To attend meetings regularly. If a Member is unable to attend a TC meeting, he may send a stand-in for the meeting, subject to the TC Chairman’s approval. The stand-in shall have no voting rights in the committee. Members appointed in their individual capacity are not allowed to appoint stand-ins for meetings. As a guideline, a Member should not be absent for three consecutive meetings without a valid reason. If a Member is unable to attend the meetings regularly the Member should propose a replacement from his organisation or step down from the TC.
(m) To vote promptly within the stipulated voting period.
(n) To work together with the requestors, key stakeholders and Enterprise Singapore / ITSC secretariat on the implementation/adoption of the standards and for promotional activities of the SC/TC work, e.g. work with the requestors of the standard, tap on network of stakeholders to incorporate standards in relevant programmes / schemes, speak at standards launches. Prior consultation with and approval of Enterprise Singapore / ITSC secretariat should be sought where and when such promotional activities are to be undertaken as representing the work under the Singapore Standardisation Programme by related organisations and channels.
(o) To carry out the roles and duties with decorum and in good faith.
The key roles of the Chairman are as follows:
(a) To provide leadership and guidance to the TC to ensure that it discharges its work appropriately in accordance with the Terms of Reference of the TC.
(b) To drive and manage the programme towards achieving the outcomes of the TC as set out in the Workplan of the SC.
(c) To be impartial and always act in good faith, i.e. to take an objective position and be transparent and accountable. In considering the views of the Members, the Chairman should remind them of the need for the TC to reach decisions through consensus.
(d) To work closely in consultation with the TC Secretary in carrying out the TC’s activities e.g. planning of work programme.
(e) To be the key party to report on the progress of the work of the TC to the SC on a regular basis.
(f) To provide guidance and support on the promotion and implementation aspects of the standards under the TC.
(g) With the prior approval of Enterprise Singapore and the Standards Committee, to represent Singapore in technical participation international/regional standardisation activities, where necessary.
(h) To present the findings and work of the TC to the SC accurately and objectively.
The key role of the TC Deputy Chairman is to:
(a) Assist the TC Chairman in ensuring that the TC discharges its work on a timely basis in accordance with the Terms of Reference of the TC.
(b) In the event that the TC Chairman is unable to reasonably carry out his duties within the specific timeframe, the Deputy TC Chairman shall be the acting TC Chairman until a new TC Chairman is appointed.
The key roles of the Members are as follows:
(a) To provide strategic direction and technical expertise, experience and views in relation to the standards under the TC’s scope of work including its possible outcomes for stakeholders, e.g. industry, consumers, etc.
(b) To be familiar with the relevant technical matters and have the relevant professional experience and qualifications to effectively contribute to the development and applications of the standard.
(c) To have a good understanding of the process of standards development to ensure that the standardisation principles, processes and expectations are adhered to in the preparation of standards.
(d) To provide full information and render assistance to the TC accurately and objectively, and not improperly withhold relevant information within the scope of the standard. Any omission of relevant information could contribute to the production of an inaccurate, false or misleading document.
(e) To undertake roles and activities as assigned by TC Chairman from time to time.
The key role of the TC Secretary is, as a project manager, to:
(a) Provide key support to the TC Chairman in ensuring that the key outcomes of the TC as set out in the TC workplan are delivered.
(b) Provide the necessary guidance to the TC on policies and procedures associated with the standardisation programme.
(c)Track and highlight the progress of all standardisation projects under the TC, including consensus development, issues, resources, timeliness of project deliverables, and voting. To put up recommendations such as the extension of voting period, if necessary.
(d) Engage stakeholders, organise meetings and be the liaison point for all TC members.
(e) Document the process and experience gained through the standards development and adoption.
(f) Be the first contact or response point for all technical matters in relation to all standards under the TC.
(g) Support the TC in the planning and organisation of the promotion and publicity of the TC’s work programme (e.g. launch of new standards, publicity of new or existing standards).
(a) All materials in the SS/TR shall be the property of and belong to Enterprise Singapore, including the materials produced during the development or review of the standards except for materials from third parties where permission / licence has been sought.
(b) The source of works (including materials contributed by Members of the Drafting Committee, e.g. TC or WG) shall be highlighted to ITSC and Enterprise Singapore in the “Copyright Declaration Form” provided by Enterprise Singapore so that Enterprise Singapore can ensure that all intellectual property rights in such works are assigned to Enterprise Singapore, or that Enterprise Singapore can secure the proper permissions or licenses from the third parties to incorporate and/or utilise these works in the standard.
(c) All information identified or marked as confidential shall be treated as confidential by the TC and shall not be disclosed by the TC Chairman or Members to third parties without seeking permission from ITSC and Enterprise Singapore.
In case where a TC cannot reach agreement by consensus, the following dispute and appeal guidelines shall apply: